Assist in preparation of presentations and extensive event planning. Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. Manage and facilitate all business travel arrangements, expense reporting, functional department reporting for daily-weekly-monthly metrics and project tracking/updates. Headline : Highly qualified Senior Executive Assistant with experience in the industry. Delegates taskers to subordinate functional areas as directed by the PM and DPM. Summary : Polished, poised, and proactive executive partner with more than 15 years of senior administrative experience. Now, read on to learn how to create a resume that looks as amazing (or better) than the one above! Analyzes and coordinates both domestic and international travel for speaking engagements, global-focused partnerships, and presentations. Reviewed contracts authorizing lodging and meals for over 700 personnel to local vendors and all government card authorizations for supplies. Responsible for foundation check writing, recording and delivery. Candidates for this job are often required to hold a degree in business administration or a similar field. Templates of these are specifically tailored to help applicants in writing down their own resume. How to Format an Executive Assistant Resume. Details . The strongest resumes for Senior Executive Assistants showcase organizational skills, very good communication abilities, multitasking, time management… This is a type of resume that is specifically used by applicants who are applying for the job of an executive assistant. Customize it according to your target profile; That's not all. Ensured bookings adhered to schedule and personnel preference while maximizing cost-efficiencies. dayjob.com. Skills : Microsoft Office, Concur, PeopleSoft, Amex. Sample of Senior Administrative Assistant Resume. Headline : An experienced Senior Executive Assistant serving a mid-sized CPA firm with expertise in tax administration, financial client onboarding, client interaction, transcription, proofreading, editing, and events coordination. Adept at quickly assessing needs, developing plans, and implementing effective solutions that meet company needs in marketing and event coordination. Scheduled appointments and maintained calendar for VP of Operations. This increases the relevance of your resume as it showcases your most recent job experience first; Do not write a generic resume for all your target jobs. Planned and coordinated corporate luncheons, and developed presentations for related on-site and offsite meetings. Typical Senior Executive Assistants resume samples mention duties such as taking phone calls, greeting guests, handling correspondence, updating records, preparing documents and maintaining a good relationship with business partners and suppliers. Served as point person for all incoming calls regarding grants requests. To obtain a senior executive assistant position with a reputable organization where extensive accounting, communication and administrative expertise, will be applied for optimal office operations. Career Strengths Excellent interpersonal, listening and communication (both written and verbal) skills; able to act as a liaison between various personality types; comfortable and effective communicating with both superiors and staff. Manages the day to day operations of the executive front office to include the job functions of 1subordinate executive assistant. Skills : Microsoft Office Suite, IWork, Web Search Engines, Corel Wordperfect Office Suite 8, Marketron, Air Check, Tapscan, Maximiser, Qualitp, AEIS, Outlook, ESYMS, Adobe Photoshop, PAYSERV, IRS. Coordinates the schedules of both Principals and prioritizes meetings according to protocol and precedence. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. Introduced a running "to do" list for physicians; this list has since become a highly productive team tool. Maintained and reviewed all inventory records of government property and equipment. Prepares Executive for his activities including providing background information for meetings, special activities, and presentations. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself. Skills : Microsoft Office, SharePoint, Access, Excel, PeopleSoft. Provided discreet secretarial service for an accredited junior and senior collegiate academy. Worked the 2010 and 2011 Annual Summit (which included 1,700 participants) at the registration tables, breakout sessions and laptop equipment booths, acting as "traffic cop" during the meals and different sessions. Typical Senior Executive Assistants resume samples mention duties such as taking phone calls, greeting guests, handling correspondence, updating records, preparing documents and maintaining a good relationship with business partners and suppliers. Responsible for overall calendar management, requiring interaction with both internal and external executives and assistants. Established and maintained network of contacts within each department as a source for internal projects. Initiated, wrote, and maintains a Standard Operating Procedure for physician administrative management. Prepared Board meeting agendas, and recorded and finalized minutes. Below you’ll find your free downloadable sample, matching cover letter, and 3 expert writing tips to grab the executive’s attention and get you hired.. Responsible for processing all travel requisitions and reimbursements for staff, fellows, and visitors. Managed Executive's daily appointment schedule and coordinated conferences and meetings, as well as travel arrangements and itineraries. This role might require skills such as might require skills such as researching topics, reviewing documents and even supervising other clerical staff. Busy executives count on you to be their right hand, but could you use a hand in developing your resume for the best executive assistant jobs? superior organizational capability consistently demonstrate success in analyzing client needs intelligent, resourceful and persistent. Provided critical support to senior executives and project managers. Managed multiple calendars, scheduled meetings; made domestic and international travel arrangements; processed domestic and international travel expenses Documented and streamlined processes between departments to improve productivity, efficiency and accommodate busy demands of C-level executives Negotiated and monitored contracts. Organized and expedited workflow to comply with deadline and priorities. Scheduled appointments and maintained accurate, up-to date confidential student, administrators, faculty, and staff files. Developed/prepared training materials; managed associate training/cross-training programs and annual testing/evaluations; collaborated with departmental contacts including human resources to gather new, transferred, and terminated employee information. Supervised 2nd & 3rd assistants assigning duties and delegating tasks. Screened and directed multiple phone lines with extensive message taking, Scheduled travel arrangements and created detailed itineraries for both business and personal travel, Responsible for organizing and submitting travel and entertainment expense reimbursements, Provided backup administrative coverage to three Partners and one Principal. Created Excel spreadsheet to track appointments, requests, notes, vendor information, receipts and other information as needed. Independent judgment and communication with internal and external management, to ensure requirements are fulfilled. Easily builds rapport and positive interpersonal … Responsibilities included providing specific departmental administrative support on a wide range of increasingly complex issues and projects as assigned, reporting to Regional Vice President of Sales. But the senior executive doesn't know that. But if you're gunning for Tinker Bell's career, you'll have to show past accomplishments like sprinkling pixie dust and helping your … You’ll support your employer as he or she supports the larger enterprise, so you’ll need flexibility, determination… Tasked with preparing daily, Maintained all physical departmental files and responsible for loading scanned copies to digital records, Prepared meeting agenda and kept meeting minutes according to the categorization and formatting, Assisted in the formatting and editing of powerpoint presentations to ensure clean effective design, Successfully established effective systems for record retention by creating database for daily correspondence tracking, Standardized department filing system so staff could easily locate information in any filing center, Developed and implemented contract processing checklists which resulted in increased company efficiency and productivity, Supported Senior Vice President through personal document management, calendar organization and collateral preparation for meetings, Systematically increased office organization by developing more efficient filing/documenting system and customer database protocols, Managed executive calendar and coordinated weekly project team meetings and assisted in the development of meeting agendas to increase meeting efficiency. Sample Senior Medical Administrative Assistant Resume. Maintains appropriate financial files and provide appropriate documentation for processing of payments including prior approval of official functions, permission to serve alcohol forms, etc. Defense Travel Systems manager. Handled project tracking, including budgets, databases, and time lines. Arrange travel and all accommodations including comprehensive and detailed itineraries of the Executive and interviewing candidates. Assist program coordinators to execute key projects; handles requirements for key meetings. Developed innovative congratulation notices focusing on executive support programs and unique business unit opportunities, including product and services enhancements, lunch and learns, and events. Routinely provided direction and support to other administrative staff by being a role model and setting the tone for overall office professionalism. Ordered and maintained office supplies for entire department by ensuring key supplies were in stock at all times. Uses time and resources effectively; considers efficiency, planning, and accountability very important. Directed and often answered confidential media calls and email, including follow up with appropriate manager. Coordinated with multiple levels of management and their administrative staff while utilizing conscientious analytical and decision making skills in achieving necessary high-priority deadlines and mitigating service issues. Senior Administrative Assistants work alongside the upper management and complete tasks that executives do not have time to handle. Objective : Highly accomplished and innovative media events specialist with outstanding communication, interpersonal, and organizational skills. Dedicated to exceptional service and high levels of performance in every task. Acted as liaison between C.E.O., legal counsel, and the Board of Directors as well as the Quality Management Committee for California and Virginia, and the Public Policy Committee. Manage extensive business and travel calendar and arrangements for the Chief Executive Officer Process expense reimbursements, process department requisitioning and other budget-related activities. Therefore, jobseekers who wish to apply for executive assistant positions should not supply a photo with their job application. Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events, saving at least $74K on one meeting. Summary : Skillful and dedicated Senior Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment. Updated policy and procedures. Produced information via formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Maintained all Board of Directors' meeting records and drafted correspondence for the Board Chair. Prepared reports, presentations and disseminated documents to Board of Directors and committee members in a timely manner. Assisted with general human resources functions for union and non-union divisions; employee contracts, scheduling, pre-benefit discussion, salary negotiation, union alternatives, and job responsibilities. Partnered with other Regional Operations Coordinators on the Metabolism Team and across the different Business Units. Analyzes and interprets information according to agency policy and in the interest of the program managers, checks all available information to confirm accuracy; prepares and submits resultant reports and makes recommendations to Principals based on findings. Megan Murphy. Develops solutions and delivers timely results while enhancing the image of the executive office. Maintain and prioritize daily tasks and projects including: drafting of various contracts, preparing business correspondence, scheduling appointments, booking travel, expense reports and general errands. Ensure that you use role-specific language to pass the ATS test. Provided administrative support for two Partners and one Principal on Restructuring team. Provided executive-level and personal support to the President of Content and Distribution and six direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines. Co-facilitated professional development trainings for up to 30 people. Projected fiscal year budgets, audited all pay and allowances, prepared indebtness letters, processed all indebtness transactions, revised organization policies and procedures. Troubleshoot and resolved problems, mediated staff and student disputes, and handled other customer complaints. Conducted interviews with students to elicit necessary information for registration, accurate prioritization, and assist collegiate staff with student implementation to college life and responsibilities. Manage the set-up and logistical details for all group meetings as directed by the executive. Manage and schedule Vice President Calendars for Integrations and Medical Director of Perioperative Services. Managed travel arrangement for VP of Operations and select employees. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, both domestic and international. 20+ executive assistant resume samples to customize for your own use. Created, maintains, and distributes a highly useful physician travel schedule; optimized team efficiency. EXECUTIVE ASSISTANT RESUME TEMPLATE (TEXT FORMAT) SUMMARY. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. The minimum education required to apply for this job role is a Bachelor’s Degree in Arts, Science, Engineering, or Management. Geovanny Swift. Assist with management of executive's calendar, including cooperative handling of all meeting requests. Reviewed and updated departmental organization charts to ensure accuracy. Summary : Over 15 years of experience and pride myself with utilizing appropriate methods and a flexible, creative interpersonal style to help ensure the effective and efficient flow of work throughout the office. Not every senior executive assistant resume includes a professional summary, but that's generally because this section is overlooked by resume writers. Executive Assistant Resume Example. Do you need the best Executive Assistant resume? Reduced costs by 28%+. Anticipated the needs of the Executive by initiating written and oral communication while representing the Executive's vision, goals and objectives. Prepared regulatory filings and contract amendments for the VP Plan Administrator and Compliance Officer ensuring the Evidence of Coverage, Certificate of Insurance documents, manuals, and Policies and Procedures were in compliance. If you still struggle to create a strong resume based on this sample, take advantage of our resume builder. 12/2015 - PRESENT Phoenix, AZ . Expense Reports, Invoicing, and Outlook represent a very decent share of skills found on resumes for Executive Assistant with 31.66% of the total. Responsibilities included: Managed all activities of the Board of Directors and its committees. Their duties are administrative and clerical as well: updating records, taking calls, managing schedules, maintaining office supplies, and handling correspondence. 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